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Maintaining Your Financial Aid
In applying for financial aid, you accept certain rights and responsibilities. Failure to comply with your responsibilities may result in the cancellation or reduction of your financial aid.
Additionally, to receive and keep your financial aid, the federal government requires students to meet a set of standards referred to as Financial Aid Satisfactory Academic Progress (SAP). The following information helps you determine, track, maintain, and re-establish your Satisfactory Academic Progress (SAP).
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Eligibility
Your Satisfactory Academic Progress (SAP) status is determined when you apply for financial aid and at the end of each semester. It is based on all previous academic history at Carteret CC. Once you receive aid, your academic progress is evaluated at the end of every semester. You must meet ALL three standards below to be eligible:
Grade Point Average: Maintain a cumulative 2.0 or higher GPA for Carteret CC classes.
Course Completion: Successfully complete 67% of attempted credits.
For example: If you enrolled in 12 credits but your withdrew (W) from 6 credits, you have only completed 50% of your attempted credits.
Degree Progress: Demonstrate progress toward finishing your program of study within a 150% maximum time frame.
For example: If you seek an associate degree requiring 60 credits, complete the degree within 90 attempted credits.
Track your own progress
It is your responsibility to monitor your Satisfactory Academic Progress (SAP). Meet with your Advisor before you encounter difficulties that threaten your financial aid eligibility.
You can review your SAP status through Carteret Compass Financial Aid.
Re-establish your eligibility
You can re-establish your financial aid eligibility by raising your GPA and completion rate to the minimum standards or, if appropriate, completing a Financial Aid SAP Appeal.
Financial Aid SAP Appeal
Students can appeal their financial aid Satisfactory Academic Progress (SAP) status by submitting a Financial Aid SAP Appeal. Here are some examples of circumstances in which we encourage an appeal: illness, injury, death of a relative or close friend, divorce, loss of employment, childcare issues, transportation issues, or other unforeseen events.
Follow these steps to complete your SAP appeal:
Students who wish to submit an appeal form MUST first complete a Satisfactory Academic Progress (SAP) workshop.
REGISTRATION IS REQUIRED TO ATTEND. Please email [email protected] or call (252) 222-6293 to register.
The workshop will review the basics of SAP and how to complete an appeal form. The appeal form will be provided at the end of the workshop.
| FINANCIAL AID TERMINATED FOR: |
FALL 2024 | SPRING 2025 | SUMMER 2025 |
| Available Workshops: |
July 18 at 10 a.m.
July 25 at 2 p.m. Aug. 1 at 10 a.m. Aug. 8 at 2 p.m. Sept. 10 at 2 p.m. Sept. 24 at 10 a.m. Oct. 2 at 2 p.m. Oct. 16 at 2 p.m. |
TBD | TBD |
If available, you may also be required to submit supporting documents such as a physician’s statement, attorney’s letter, divorce decree, restraining order, or employer letter.
IMPORTANT:
- All appeals must adequately describe the circumstance(s) that prevented the student from maintaining Satisfactory Academic Progress (SAP), provide any available supporting documentation, and explain what steps the student intends to take to maintain SAP in the future.
- Due to the comprehensive nature of the appeal process, it can take up to 30 days for a decision to be made on your appeal. Students are still responsible for paying their balance with Carteret CC while their appeal is under review. Carteret CC also has payment plans available.
- Financial Aid SAP Appeals cannot be retroactively approved for a semester that has ended. In order to allow sufficient time for appeal review before the semester’s end, our office suggests that students submit the appeal before these dates.
- Fall Semester – November 1
- Spring Semester – April 1
- Summer Semester – July 1
SAP Appeal Questions & Answers
If approved, you must complete 100% of all attempted credit hours with a 2.0 grade point average each semester. Financial aid will also be limited to only those courses required to complete the approved academic program on the appeal. The Financial Aid Office also sets an expiration date for the approved appeal. On that date, you will again become ineligible for financial aid unless another appeal is approved.
If denied, you can still re-establish your financial aid eligibility by raising your GPA and completion rate to the minimum standards. If appropriate, you may also submit a second appeal addressing any of the committee’s reasons for denial.
| STATUS | DESCRIPTION | CONSEQUENCE |
|---|---|---|
| Good Standing | Student is meeting academic standards or has no academic history. | Fully eligible for financial aid. |
| Financial Aid Warning | Student did not meet standards for cumulative GPA and/or 67% completion rate. | Eligible for financial aid but must reach all standards by the end of the next semester to maintain eligibility. |
| Financial Aid Suspension | Student is not meeting cumulative GPA and/or 67% completion rate and is not eligible for the Warning status. | Ineligible for financial aid. |
| Warning Maximum Timeframe | Student is approaching the maximum timeframe for their declared degree program. | Eligible for financial aid but, if a student does not complete their degree within the established maximum timeframe for their program, they will eventually be placed on Maximum Timeframe Suspension (see below.) |
| Maximum Timeframe Suspension | According to the major on file, the student has attempted too many credit hours to be eligible for aid. | Ineligible for financial aid. |
Grade point average (GPA)
Include classes of the following types that were taken at Carteret CC (not transfer classes):
- Credit classes you completed or attempted with following grades: A, B, C, D, and F
- Developmental education classes
- All grades assigned for repeated classes
DO NOT include:
- Carteret CC classes you attempted with the following grades: I, IP, W, S, U, P, and NP
- Transfer classes accepted at Carteret CC from other colleges and universities
- Audited classes
- Military credit
- Continuing Education classes
- Credit earned through examination (AP, IB and other test credit)
Completion rate
Include classes of the following types that were taken at Carteret CC (not transfer classes):
- Credit classes completed or attempted with following grades: A, B, C, D, F, I, IP, S, W, U, P and NP
- Developmental education classes
- Repeated classes
DO NOT include:
- Transfer classes accepted at Carteret CC from other colleges and universities (see note)
- Audited classes
- Military credit
- Continuing Education classes
- Credit earned through examination (AP, IB and other test credit) Note: Transfer classes are not calculated in the completion rate but do count in maximum time frame
Maximum Timeframe
Include:
- All Carteret CC credit classes completed or attempted with following grades: A, B, C, D, F, I, IP, S, W, U, P, and NP
- Transfer classes accepted at Carteret CC from other colleges and universities
- Repeated classes (all occurrences)
DO NOT include:
- Developmental education classes
- Audited classes
- Continuing Education classes