Registrar Policies

Academic Honors

It is with great pride that the Registrar’s Office celebrates the academic achievement of our students. The college recognizes these achievements via personal letter and in area newspapers. The following are the academic achievements that Carteret Community College awards on the transcript:

The President’s List

The President’s List is composed of students who are enrolled for at least twelve credit hours (9 for summer semester) and received no grade below an “A” on all course work.

The Vice President’s List

The Vice President’s List is composed of students who are enrolled for at least twelve credit hours (9 for summer semester) and make at least a 3.5 grade point average for the semester with no grade below a “C” on all course work.

Graduation with Honors

Students graduating with a grade point average of 3.5 or above in their major program of study will be recognized during the graduation ceremony and their degree, diploma, or certificate will bear a gold “Honors” seal.

Academic Load

A full-time student is one who is carrying 12 or more credit hours of course work or nine credit hours during the summer term. Normal load for most students will vary between 12 and 18 credit hours. Course schedules and course loads should be carefully planned through consultation with the student’s faculty advisor. No student may carry in-excess of 21 credit hours without prior approval of the Dean of Student Services unless the curriculum requirements, as stated in the catalog, require more than 21 hours in a particular semester.

Academic Standards

Students pursuing an associate degree, diploma, or certificate are required to maintain a cumulative grade point average of 2.0 (“C”) or better which indicates satisfactory academic progress. Once a student has attempted at least twelve (12) credit hours and has failed to meet the standards for Academic Progress, the student will be placed on academic warning, probation or suspension and must meet specific conditions to continue their enrollment.

Students in specific programs and students receiving financial aid and/or veteran’s benefits must also meet the specific academic requirements that determine continuation for these programs.

Academic Warning

Academic Warning occurs when a student has attempted at least 12, but not more than 23 credit hours with a cumulative grade point average less than 2.0. The student will be notified of his/her warning status. Information about requirements is available in the Academic Information section of the College Catalog.

Academic Probation

Academic Probation occurs when a student has attempted 24, but not more than 32 credit hours with a cumulative grade point average less than 2.0. The student will be notified of his/her probation status. Information about requirements is available in the Academic Information section of the College Catalog.

Academic Suspension

Academic Suspension occurs when a student has attempted 33 credit hours with a cumulative grade point average less than 2.0. These students will not be allowed to register again for one full calendar year.

Readmission from Academic Suspension

A student must submit a written request to the Dean of Student Services for readmission following an academic suspension. The request must be received at least two weeks prior to the start of any semester. The dean will confer with the student’s academic advisor before rendering a decision. As a condition of readmission, students must follow the specific recommendations of the dean. Additionally, students granted readmission will be placed on Academic Probation and will be expected to maintain a semester GPA of 2.0 or higher for subsequent semesters.

Academic Renewal Policy

The academic renewal policy contains three options: OPTION I – Academic Renewal based upon past academic performance, OPTION II – Academic Renewal based upon change of program of study, and OPTION III – Grade Replacement. A student may request Academic Renewal only once, either under the academic performance option or the change of program of study option. Grade Replacement may be done at any time. More information is available in the Academic Information section of the College Catalog.

Limitations

• The Academic Renewal Policy does not apply toward eligibility issues for federal financial aid.
• It cannot be used to renew a grade awarded for Academic Dishonesty.
• Once renewed, courses cannot be used to satisfy prerequisite or degree requirements.
• Academic Renewal does not apply toward courses for which a certificate, diploma or degree has been awarded.

Attendance Policy

Students must attend a minimum of 80 percent of a course including class hours, laboratory periods, and clinical or work experience sessions. For specific programs or courses, more stringent minimum attendance requirements apply as indicated on the student’s syllabus.

Hybrid and web-supported course students must meet on the published meeting dates and times indicated by the instructor as well as complete course work as assigned by the instructor.

More information regarding Attendance is available in the Academic Information section of the College Catalog.

Catalog of Record

A student who has not missed three consecutive semesters (excluding the summer term) may graduate under the catalog requirements in effect at the time he or she began the program of study. If desired and requested in writing, the student may choose to graduate under a later years requirement for that program by completing a Change in Program of Study form, indicating the new program year. A student, who misses three consecutive semesters (excluding the summer term), will graduate under the program requirements in effect at the time of his or her return. A student who changes programs must meet the program requirements in effect at the time of the program change.

Course Repeats

Cooperative Work Experience and Internship Courses

Cooperative work experience (WBL) and internship courses may may be completed for a grade up to two(2) times only if a passing grade was not achieved the first time and only with written permission of the curriculum department chair. Each attempt will be recorded, and all grades will be reflected on the transcript. The highest grade earned for the cooperative work experience or internship course will be used to calculate a cumulative grade point average.

Other Courses

No course may be counted more than once toward graduation.
A curriculum course may be completed a total of three (3) times, including audits.

Each attempt will be recorded, and all grades will be reflected on the transcript. The highest grade will be used to calculate the cumulative grade point average. More information is available in the Academic Information section 8 of the College Catalog & Student Handbook.
Veterans and financial aid students should be aware that they cannot receive benefits for courses previously passed. Furthermore, transfer students should be advised that receiving institutions do not have consistent policies regarding GPA computation. Admissions personnel will review the transcripts of transfer applicants and may recompute a GPA to include original grades.

Credit Hour Policy

Carteret Community College operates on the semester system. The fall and spring semesters are sixteen (16) weeks each in length; summer term is ten (10) weeks in length (total hours are equivalent to a sixteen (16) week semester). The College is in session six (6) days per week during the fall and spring semesters and four (4) days per week during the summer term.

Student Classification

• Freshman: A student who has earned less than 30 semester hours of credit.
• Sophomore: A student who has earned 30 or more semester hours of credit.
• Full-time or Regular Student: A student who is registered for twelve (12) or more semester hours, (9) nine or more semester hours for summer term.
• Special Credit/Visiting Student: A student not seeking a degree, diploma or certificate from Carteret Community College.

Financial Aid student classifications are different. Visit the Financial Aid Office for more information.

Transfer Credit

Transfer credit for all college-level courses is under the purview of the Registrars Office and awarded by staff in the Registrars Office and Counseling Center. Any questions regarding credit should be directed to the Office of the Registrar.

Examples of credit accepted include but are not limited to previous college classes, CLEP, International Baccalaureate Diploma Program Exam (IB), Industry Certifications and Licensure, Military credit from the U S Armed Services, DANTES and AP.

Specifics regarding accepted credit are available in the Admissions section of the College Catalog in the Advanced Standing Guide.

Withdrawal Grade Policy

If a student officially withdraws before the 10 percent date of the semester, registration in the course will not appear on the transcript and no grade will be assigned.

A student officially withdrawing from a Carteret Community College course or program after the 10 percent date of the semester or term, but prior to the 61 percent point of the semester or term will be issued a grade of “WD” (Official Withdrawal). The “WD” grade is non-punitive and does not affect the grade point average.

Students dropped by their instructors due to exceeding the provisions of their class attendance policy will be issued a grade of “UW” (Unofficial Withdrawal). The “UW” grade is punitive and is factored into the grade point average as a grade of “F”.